Concord Fax Online for Microsoft Office: User Guide
Concord Fax Online for Microsoft Office User Guide 2.2 – (2010)
Addressing Your Internet Fax
If you are using a cover sheet, populate the sender and recipient information as indicated on the cover sheet.
There are, in addition, “Subject” and “Comment” fields that you may wish to populate. This is optional.
In the “Fax Recipient” field, type in the name of the recipient. There are three boxes that need to be populated
for the “Fax Number”. The first box is for “Country/Region”. A drop-down menu is provided for your reference.
The second box is for the “City/Area” code. The last box is for the local number (this number is 7-digits long in
the US and Canada). To add additional recipients, click on the “Add More” text directly following the local
number text box.
The screen below shows what occurs after “Add More” is clicked…
You may populate the “Subject:” as you wish. The default is “Sent with Microsoft Office {2003} Fax Service.”
If you wish to attach an additional Office 2003, 2007 or 2010 document, simply click on the “attach” icon ( )
and browse to the Microsoft Office file that you wish to fax. The name of the file will appear in the attachment
field within Outlook. Only the following approved Microsoft Office file formats will be accepted as allowable
attachments:
The following file types are supported:
.TIF/TIFF (Tagged Image File Format)
.TXT (Plain Text)
.HTML(Hypertext Markup Language)
.RTF (Rich Text Format)
.DOC, DOCX (Microsoft Word Windows v.97, 2000, XP, 2003, 2007, 2010) (shown in the example above)
.XLS, XLSX (Microsoft Excel Windows v.97, 2000, XP, 2003, 2007, 2010)
.PPT, PPTX (Microsoft PowerPoint Windows v.97, 2000, XP, 2003, 2007, 2010)
.PDF (Adobe Portable Document Format)
.JPG, VSD (Visio and JPEG)
.GIF (Graphics Interchange Format)
To “Preview” the Fax, simply click Preview in the column on the right and the complete fax will be displayed.
The Calculate Cost feature is designed to give you an estimate of how much it will cost to deliver the fax. It is
only an estimate, and should not be regarded as a literal charge, or cost of sending the fax. The Calculate Cost
feature estimates how much it will cost to send the number of pages submitted to the destination you have
selected. The Calculate Cost feature uses average transmission times and does not take dense graphics and
slower fax machines into consideration.
Press Send to deliver your fax. Attachments will be converted to fax images on your local machine before being
transmitted and delivered to your designated fax recipients. If you have elected to receive a notification for sent
messages, you will receive an email from ctfnotify@microsoft.com.
Congratulations! You have successfully sent a fax.